You’ll require a robust document management system if your organization or business has to store, manage and handle huge amounts of information. The ideal document management software is safe, user-friendly, and is compatible with other platforms to facilitate workflows, improved productivity, and a guarantee of compliance.

Unify all your content in a single location online. Sort files into folders and categories, as well as tags that are appropriate for your business. The ability to search in a robust manner lets users locate what they require without navigating through folders, or remembering exact names of files. Document versioning records each edit or restoration, so teams are aware of exactly when and what changes have been made.

Make sure access to important documents is restricted to authorized users. A efficient document management system has specific permission settings that allow you to set restrictions at the file level for both external and internal parties. This can help to avoid costly mistakes, and also improves overall document integrity.

Opt for the DMS that can support the file formats your team uses most frequently. This can reduce file size and processing time, which can reduce storage costs. Also, select a platform that allows document compression, which can drastically reduce the amount of storage space required to store large files.

Determine your document storage capacity needs, both now and in the future for growth. Choose a platform that can meet your requirements without issues with performance or high cost of subscriptions. Derrick Hathaway, VEM Medical says they chose a solution for file management software that provided cloud storage that could expand to meet future document storage needs. It also provides different options for document storage for example, converting files to smaller sizes and compressing PDFs in order to further reduce the size of files.

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